Privacy Policy
This Privacy Policy describes the policies and practices of Angus Valley Montessori Schools Inc. (“AVMS”) regarding the collection, use, retention and disclosure of personal information.
AVMS may modify this Privacy Policy when necessary, with changes being effective upon AVMS giving of notice of such changes. AVMS’ Privacy Officer can handle all inquiries regarding this policy, including requests for copies thereof or, where appropriate, details of information collected, retained or disclosed thereunder.
What is Collected?
AVMS mostly receives information directly from parents or students, and itself generates information regarding a student’s school activities, performance, or behaviour, including attendance records or grades, as well as information on academic, health, and personal matters needed by the school to perform its core activities including providing its students with education and related programs.
In some circumstances, parents may wish to provide AVMS with other personal information, such as a personal email address, or additional contact details, for the purposes of ensuring access to contact persons in emergencies.
Why is Information Collected and Used?
AVMS collects and uses personal information to perform its core activities including provide and enhance students’ learning experience. AVMS requires the collection, use, and disclosure of personal information for at least the following purposes:
- To communicate with students and parents, process applications, assess and determine the suitability of a prospective or current student for admission and for placement at or in a particular level or classroom.
- To administer and provide educational and extra-curricular programs.
- To enable AVMS to administer the school, including: payment and collection of school fees; administration; billing and accounting; and maintenance of non-educational school programs, including parent and volunteer participation.
- To maintain building security policies, including entry/exit/sign-out registers and phone call logs.
- To communicate with members of AVMS staff about physical or emotional health issues to enable maintenance of a safe and harassment-free environment.
- To communicate with current and former students and their parents regarding school activities, special events, future plans, opportunities to volunteer.
- To comply with applicable laws.
AVMS may also use anonymous information, such as information collected through surveys of parents to improve program content and delivery and otherwise improve school operation.
Personal information is communicated within AVMS only to persons for whom such information is necessary for the performance of their functions and duties as part of AVMS’s core activities.
When is Information Disclosed?
AVMS may provide personal information to outside organizations contracted by the school to perform specialized services such as printing, consulting, market research or data processing. Suppliers of specialized services are given only the information necessary to perform those services, and AVMS takes appropriate steps to ensure that such information is securely transferred and stored and is used only to fulfill the purposes for which it was communicated to the service provider.
Personal information may be disclosed to third parties to enable the school to perform the purposes set out above or in accordance with specific consent obtained in other circumstances, as described below.
AVMS may, without the consent of the student or parent, disclose personal information it holds about the student or parent as permitted or required by law.
In the above-mentioned situations, AVMS will endeavour to disclose as little personal information as is required under the circumstances.
Consent
By using this website, you confirm your consent to the collection, use, and disclosure of their personal information in accordance with this Privacy Policy
AVMS will seek specific consent of students or parents for use or disclosure of personal information in the following circumstances, and in other circumstances not specifically addressed in this Privacy Policy:
- Providing prospective students and their parents with contact information of current students or parents.
- Providing para-educational and administrative services operated by, or on behalf of, the school with contact information, including phoning committees, participation groups, parent meetings, annual general meetings, etc.
- Providing other educational institutions with personal information about students. For example, if a student applies to another school, or to college or university, student records are requested by the enrolling institution.
- To provide health, psychological, or legal information to third party professionals in connection with specialized services in those areas, or as adjunct information in delivering educational services.
- For purposes of student or parent photographs and/or testimonials in AVMS promotional materials.
Retention
AVMS retains personal information in order to satisfy the purposes for which it was collected, to satisfy its legal obligations and to protect its interests. AVMS will destroy personal information or render it anonymous when the purpose for which that information was collected is no longer being served, and retention is no longer necessary for legal or business purposes.
AVMS recognizes that it is important to keep personal information accurate, complete and up-to-date and will take appropriate steps to ensure that the personal information collected is as accurate and complete as is reasonably required in connection with the purposes for which it was collected, used or disclosed.
AVMS will protect personal information by security safeguards that are appropriate to the sensitivity level of the information to ensure the confidentiality of the information and to prevent loss, unauthorized access, collection, use, disclosure, copying, modification, or disposal.
In the event of any unauthorized disclosure or use of personal information, AVMS will duly report the same and take remedial actions where required in accordance with applicable laws.
In the course of daily operations, all personal information is treated as confidential and is only used by AVMS employees or disclosed to third parties if needed for the performance of their duties or the execution of their mandates, except where use or disclosure without consent is permitted or required by law.
Access
Every individual has the right, upon request, to obtain an account of personal information which concerns him/her and which is held by the school, and to be informed of the ways in which the personal information has been and is being used, and the names of the individuals and organizations to whom it has been disclosed.
AVMS will make a reasonable efforts to assist individuals requesting personal information, to respond accurately and completely to requests and provide the requested personal information, or provide an opportunity to examine the information where it cannot reasonably be provided.
Parents and students may access and verify any personal information with appropriate notice so that the office is able to supply the information required. AVMS will respond within 30 days of a request and will make reasonable efforts to provide the personal information requested sooner where possible.
In certain circumstances, AVMS may not provide access to all or part of the personal information requested, for example, where disclosure would reveal personal information about another individual, where the information was collected for the purpose of an investigation, or where disclosure would threaten the safety or health of an individual.
In the event that AVMS cannot provide access to personal information, it will inform the individual of the reasons why, subject to any legal or regulatory restrictions and it will inform the individual regarding any recourse available.
Privacy Officer
Any questions or concerns about the school’s privacy and confidentiality policies and practices should be directed to the school’s Privacy Officer:
90 Gough Road, Unit 1
Markham, ON
905-431-5566
Email: info@avmschools.com
